--- title: "Schedule a Beacon" slug: "schedule-beacons" updated: 2026-08-13T15:54:07Z published: 2026-08-13T15:54:07Z canonical: "support.whatfix.com/schedule-beacons" --- > ## Documentation Index > Fetch the complete documentation index at: https://support.whatfix.com/llms.txt > Use this file to discover all available pages before exploring further. # Schedule a Beacon Whatfix enables scheduling Beacons to plan announcements and alerts for your end users. Schedule alerts for a specified time and set recurring alerts as needed. Schedule a Beacon using the following options: - Start date - End date - Time zone - Number of occurrences over a period of time Use the following steps to schedule a Beacon: 1. On the Whatfix Guidance dashboard, click **Widgets**. ![ia_left_nav_widgets](https://cdn.document360.io/a268766e-d74d-4619-9613-e2472f809ffb/Images/Documentation/ia_left_nav_widgets.png?sv=2026-02-06&spr=https&st=2026-11-12T07%3A33%3A30Z&se=2026-11-12T08%3A33%3A30Z&sr=c&sp=r&sig=kAwOcrkAD1CQWVx%2BsGOkr4cxNHF7%2BT0jacAmTXZZ0D8%3D) 2. Click **Beacons**. ![ia_widget_beacons](https://cdn.document360.io/a268766e-d74d-4619-9613-e2472f809ffb/Images/Documentation/ia_widget_beacons.png?sv=2026-02-06&spr=https&st=2026-11-12T07%3A33%3A30Z&se=2026-11-12T08%3A33%3A30Z&sr=c&sp=r&sig=kAwOcrkAD1CQWVx%2BsGOkr4cxNHF7%2BT0jacAmTXZZ0D8%3D) 1. Hover your cursor over the Beacon segment to schedule and click the **Edit** icon. ![2023-11-07_19-13-54](https://cdn.document360.io/a268766e-d74d-4619-9613-e2472f809ffb/Images/Documentation/2023-11-07_19-13-54.png?sv=2026-02-06&spr=https&st=2026-11-12T07%3A33%3A30Z&se=2026-11-12T08%3A33%3A30Z&sr=c&sp=r&sig=kAwOcrkAD1CQWVx%2BsGOkr4cxNHF7%2BT0jacAmTXZZ0D8%3D) 2. Expand the **Set Visibility Rules** dropdown. ![set visibility rules](https://cdn.document360.io/a268766e-d74d-4619-9613-e2472f809ffb/Images/Documentation/set%20visibility%20rules.png?sv=2026-02-06&spr=https&st=2026-11-12T07%3A33%3A30Z&se=2026-11-12T08%3A33%3A30Z&sr=c&sp=r&sig=kAwOcrkAD1CQWVx%2BsGOkr4cxNHF7%2BT0jacAmTXZZ0D8%3D) 3. Click the **When** tab. ![RB_DB_beaconsclickwhentab](https://cdn.document360.io/a268766e-d74d-4619-9613-e2472f809ffb/Images/Documentation/RB_DB_beaconsclickwhentab.png?sv=2026-02-06&spr=https&st=2026-11-12T07%3A33%3A30Z&se=2026-11-12T08%3A33%3A30Z&sr=c&sp=r&sig=kAwOcrkAD1CQWVx%2BsGOkr4cxNHF7%2BT0jacAmTXZZ0D8%3D) 4. Use the **When** tab to set the time span for the Beacon to appear. ![RB_DB_Whentab](https://cdn.document360.io/a268766e-d74d-4619-9613-e2472f809ffb/Images/Documentation/RB_DB_Whentab.png?sv=2026-02-06&spr=https&st=2026-11-12T07%3A33%3A30Z&se=2026-11-12T08%3A33%3A30Z&sr=c&sp=r&sig=kAwOcrkAD1CQWVx%2BsGOkr4cxNHF7%2BT0jacAmTXZZ0D8%3D) - In the **Start On** and **End On** fields, set the date and time period. - In the **Time Zone** dropdown, select any time zone. - Click **Use Local Time** if you want to use your local time zone. > [!WARNING] > Note > > - Clicking **Use Local Time** converts the **Start On** and **End On** settings based on your local time zone. > - The Beacon appears only during the set time duration on the selected dates. For example, setting the start time at 08:00 and the end time at 21:00 will show the Beacon between 08:00 and 21:00 every day until the end date. 1. In the **Repeat** section, set the frequency for the Beacon. ![RB_DB_beaconrepeat](https://cdn.document360.io/a268766e-d74d-4619-9613-e2472f809ffb/Images/Documentation/RB_DB_beaconrepeat.png?sv=2026-02-06&spr=https&st=2026-11-12T07%3A33%3A30Z&se=2026-11-12T08%3A33%3A30Z&sr=c&sp=r&sig=kAwOcrkAD1CQWVx%2BsGOkr4cxNHF7%2BT0jacAmTXZZ0D8%3D) Use any one of the following options: - Click **Until** and set the number of times the Beacon should appear. It stops appearing after the specified number. - Click **Custom**, and from the dropdown, select the days you want the Beacon to appear. > [!WARNING] > Note > > In the custom configuration, the Beacon appears only once per day. 1. Click **Save**. ![Save](https://cdn.document360.io/a268766e-d74d-4619-9613-e2472f809ffb/Images/Documentation/Save.png?sv=2026-02-06&spr=https&st=2026-11-12T07%3A33%3A30Z&se=2026-11-12T08%3A33%3A30Z&sr=c&sp=r&sig=kAwOcrkAD1CQWVx%2BsGOkr4cxNHF7%2BT0jacAmTXZZ0D8%3D) #### Example Use Cases **Display Beacon on particular days in a week** 1. Under **Set Visibility Rules**, click the **When** tab and then select the **Start On** and **End On** dates. ![RB_DB_Whentabusecase1](https://cdn.document360.io/a268766e-d74d-4619-9613-e2472f809ffb/Images/Documentation/RB_DB_Whentabusecase1.png?sv=2026-02-06&spr=https&st=2026-11-12T07%3A33%3A30Z&se=2026-11-12T08%3A33%3A30Z&sr=c&sp=r&sig=kAwOcrkAD1CQWVx%2BsGOkr4cxNHF7%2BT0jacAmTXZZ0D8%3D) > [!WARNING] > Note > > To display the Beacon perpetually, do not select start and end dates. 1. Select **Custom** under the **Repeat** section. 2. Click **Select Days** from the dropdown. ![RB_DB_Vrulesselectdays](https://cdn.document360.io/a268766e-d74d-4619-9613-e2472f809ffb/Images/Documentation/RB_DB_Vrulesselectdays.png?sv=2026-02-06&spr=https&st=2026-11-12T07%3A33%3A30Z&se=2026-11-12T08%3A33%3A30Z&sr=c&sp=r&sig=kAwOcrkAD1CQWVx%2BsGOkr4cxNHF7%2BT0jacAmTXZZ0D8%3D) 3. Select the days you want to show the Beacon, and then click **Done**. ![RB_DB_beaconselectdays](https://cdn.document360.io/a268766e-d74d-4619-9613-e2472f809ffb/Images/Documentation/RB_DB_beaconselectdays.png?sv=2026-02-06&spr=https&st=2026-11-12T07%3A33%3A30Z&se=2026-11-12T08%3A33%3A30Z&sr=c&sp=r&sig=kAwOcrkAD1CQWVx%2BsGOkr4cxNHF7%2BT0jacAmTXZZ0D8%3D) > [!WARNING] > Note > > In the custom configuration, the Beacon appears only once per day. 1. Click **Save**. ![Save](https://cdn.document360.io/a268766e-d74d-4619-9613-e2472f809ffb/Images/Documentation/Save.png?sv=2026-02-06&spr=https&st=2026-11-12T07%3A33%3A30Z&se=2026-11-12T08%3A33%3A30Z&sr=c&sp=r&sig=kAwOcrkAD1CQWVx%2BsGOkr4cxNHF7%2BT0jacAmTXZZ0D8%3D) **Display Beacon once every day the first time a user logs in** 1. Under **Set Visibility Rules**, click the **When** tab and do not select the Start On and End On dates. ![when visibility rules beacons](https://cdn.document360.io/a268766e-d74d-4619-9613-e2472f809ffb/Images/Documentation/when%20visibility%20rules%20beacons.png?sv=2026-02-06&spr=https&st=2026-11-12T07%3A33%3A30Z&se=2026-11-12T08%3A33%3A30Z&sr=c&sp=r&sig=kAwOcrkAD1CQWVx%2BsGOkr4cxNHF7%2BT0jacAmTXZZ0D8%3D) > [!WARNING] > Note > > To display the Beacon perpetually, do not select start and end dates. 1. Select **Custom** under the **Repeat** section. 2. Click **Once Daily** from the dropdown. ![Dashboard_Beacon_occurence.png](https://cdn.document360.io/a268766e-d74d-4619-9613-e2472f809ffb/Images/Documentation/Dashboard_Beacon_occurence.png?sv=2026-02-06&spr=https&st=2026-11-12T07%3A33%3A30Z&se=2026-11-12T08%3A33%3A30Z&sr=c&sp=r&sig=kAwOcrkAD1CQWVx%2BsGOkr4cxNHF7%2BT0jacAmTXZZ0D8%3D) 3. Click **Save**. ![Save](https://cdn.document360.io/a268766e-d74d-4619-9613-e2472f809ffb/Images/Documentation/Save.png?sv=2026-02-06&spr=https&st=2026-11-12T07%3A33%3A30Z&se=2026-11-12T08%3A33%3A30Z&sr=c&sp=r&sig=kAwOcrkAD1CQWVx%2BsGOkr4cxNHF7%2BT0jacAmTXZZ0D8%3D) **Display Beacon every time a user logs in for a particular time frame** 1. Under **Set Visibility Rules**, click the **When** tab, and then select the **Start On** and **End On** dates. ![start on end on](https://cdn.document360.io/a268766e-d74d-4619-9613-e2472f809ffb/Images/Documentation/start%20on%20end%20on.png?sv=2026-02-06&spr=https&st=2026-11-12T07%3A33%3A30Z&se=2026-11-12T08%3A33%3A30Z&sr=c&sp=r&sig=kAwOcrkAD1CQWVx%2BsGOkr4cxNHF7%2BT0jacAmTXZZ0D8%3D) 2. Select **Until** under the **Repeat** section. 3. Enter a large number, such as 99999. ![occurrences](https://cdn.document360.io/a268766e-d74d-4619-9613-e2472f809ffb/Images/Documentation/occurrences.png?sv=2026-02-06&spr=https&st=2026-11-12T07%3A33%3A30Z&se=2026-11-12T08%3A33%3A30Z&sr=c&sp=r&sig=kAwOcrkAD1CQWVx%2BsGOkr4cxNHF7%2BT0jacAmTXZZ0D8%3D) 4. Click **Save**. ![Save](https://cdn.document360.io/a268766e-d74d-4619-9613-e2472f809ffb/Images/Documentation/Save.png?sv=2026-02-06&spr=https&st=2026-11-12T07%3A33%3A30Z&se=2026-11-12T08%3A33%3A30Z&sr=c&sp=r&sig=kAwOcrkAD1CQWVx%2BsGOkr4cxNHF7%2BT0jacAmTXZZ0D8%3D) ## Related - [Beacon does not appear correctly](/beacon-does-not-appear-correctly.md) - [Beacons Best Practices](/beacons-best-practices.md)