- 24 Jan 2024
- 4 Minutes To Read
- Updated On 24 Jan 2024
- 4 Minutes To Read
With Flow Analytics, you can find out the engagement of your end users with the Flows in your application. Flow Analytics are gathered from the following sources:
|Flow linked to a Pop-up
|Flow added in Self Help
|When the Flow source is a JS script embedded in a webpage or added in advanced customization
|See Live option on the dashboard
|When the Flow source is a Task List
|When Flow source is iFrame embed or HTML embed in a webpage which is displayed as slideshow
|When the Flow source is Beacon click
|When the source of Flow is URL with Flow ID in the query parameter
|When the Flow source is the end message pop-up
|When the Flow source is HTML embed in a webpage which is displayed as an article.
Use the following process to access Flow analytics:
If you have the enhanced Whatfix dashboard, use the following steps:
1. On the Whatfix Guidance dashboard, click Guidance analytics.
2. Click Flows.
You can choose to view the analytics data across different CLM stages.
By default, only data from the Production stage is shown. If you want to get data from other stages, you need to configure them on your Whatfix Dashboard. For more information, see Get Analytics Data across CLM Stages.
- For any of the following reports, you can use the filter to narrow down your reporting to specific criteria.
- To see how you can filter your reports by domain, see Analytics Filters - Domain Filter.
Flow Analytics displays a wealth of information that can give you insights on how often users are using your Flows and at which steps they experience failure.
By default, when you open Flow Analytics, you land in the All Flows section.
Flow Usage by Day
This section shows you the total number of times Flows were played by date.
|Title of the report, ie, Whatfix All Flows.
|Account name of the dashboard from where the report is generated.
|The stage from which the All Flows report is generated.
|Number of Flows that have been played.
|The date from which you want the data to be filtered.
|The date to which you want the data to be filtered.
|All domains from where you want to see the data. For more information, see Analytics Filters - Domain Filter.
|All domains from where you don't want to see the data. For more information, see Analytics Filters - Domain Filter.
|Name of the Flow
|Total times played
|Number of times the Flow was played.
|Number of times the Flow was completed.
|Number of times the Flow failed and users could not complete it. For example, broken Flow, a Flow step does not display, etc.
|Number of times users failed to complete the Flow due to their actions. The exit count is always equal to the sum of closed via tooltip, navigated away, and Flow transitions. i.e., Exited = Close via tooltip + Navigated away + Flow transition
|Close via tooltip
|Number of times users clicked the Close icon 'X' in the tooltip to exit the Flow.
|Number of times users navigated away. The following actions are considered to be navigated away: branching to another Flow, closing the browser, browser tab, internet connectivity issues, system shut down, clicking the hyperlinks in the step description, moving to a new page (URL), etc.
|Number of times users start another Flow before completing the current Flow.
This All Flows summary report can be downloaded as a CSV file using Export All Flows at the top.
Click the By Flow tab to view reports of each Flow in detail.
To begin, select the Flow that you want to analyze.
Flow Usage by Day
The chart displays the number of times that Flow was used each day.
No. of Times Flow Played
The chart shows the number of times the Flow was run and also the widget used to play the flow.
Flow Completion Rate
The chart shows how many started the Flow and completed it, as well as those who could not complete it and dropped out in between.
Both charts are interactive. Click each chart to see additional information such as completion rate, most exited steps, etc. (by the selected widget type).
Most Exited/Failed Steps
This section shows the dropouts at each step of the Flow. If you hover the mouse over each step, the failure can be analyzed by how many times the steps weren't successful, how many times the steps were exited, and the reasons for exit.
For more information on Flow exits, see Understanding Flow exits.
Flow History section shows who edited the Flow and when.
Flow Feedback section shows how many users found the Flow useful compared to those who didn't find it useful and the users who gave no feedback.
This section shows the pre-defined feedback responses recorded for the Flow. Hovering the cursor over each response displays the number of users who have selected those responses.
The Flow was helpful chart shows the number of users who chose positive feedback responses, and the Flow was not helpful chart shows the number of users who chose negative feedback responses.
At the end of the page, Feedback Comments (if any) can be viewed verbatim.